Internal PO Approval
Requesting Account Internal Approval, if applicable.
Edit and View Purchase Order access is required. Only Approvers of current Budget may update Pending Purchase Orders.
Step 1
Navigate to Dashboard, select Purchase Orders on the Side Navigation Menu.
Click Edit.
The Basic and Advance Budget will need to approve this Order with an equivalent order total of $43,119.20. Approvers for Basic approves first, and then approvers for Advance.
Step 2 - Basic Budget Approval
The Approvals card shows the current approval status. The Purchase Order is restricted during the approval process. Only Approvers of the current Budget may update, approve, or decline the Order.
Step 2 (Option 1) - Update Order
There are many occasions when Order details change. Only Approvers of the current Budget may make changes. After updating, click Save.
Step 2 (Option 2) - Decline Order
Decline the Order and you may leave a note for record keeping. The Purchase Order status will update to Void and the approval process stops.
Step 2 (Option 3) - Approve Order
Approve the Order and the next Budget will be notified. If there are no additional Budgets for approval, this PO will be sent to the Supplier.
Step 2 - Advance Budget Approval
The Approvals card will show the next Budget set for approval.
Only Gerald or Kade have access to update, approve, or decline this PO. For this example, we will approve and click Approve.
The Approvals card updates and PO status updates. An Order notification email will be sent to the Supplier.
The Supplier will have the opportunity to review and make any necessary updates, accept, or deny this Order. All updates will not be visible until the Supplier finalizes and accepts this Order.
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