# PO Process Overview

## PO Creation

The Customer Account creates a Purchase Order by selecting an integrated Supplier. Users can add Supplier Listings (synced to the latest prices) or custom Items to the PO. Accounts can automate Budget Approvals to give Users the flexibility to make role-appropriate decisions. After finalizing the PO, the Supplier Account receives an email notification of a new Sales Order.   

{% content-ref url="/pages/UQ4KmsWjAWOu7t4OTJMG" %}
[Customer creates PO](/application-docs/purchase-orders/po-process-overview/customer-creates-po.md)
{% endcontent-ref %}

{% content-ref url="/pages/Y6QY9ILcv4gDu68hoyJL" %}
[Internal PO Approval](/application-docs/purchase-orders/po-process-overview/internal-po-approval.md)
{% endcontent-ref %}

## PO Confirmation

The Supplier Account reviews the Sales Order and makes any needed adjustments. These adjustments are not visible to the Customer until the Supplier is ready and accepts the Sales Order.

The Customer Account will see an updated Purchase Order with the Supplier's adjustments. The Customer Account may review and request the Supplier to make further updates. Each Purchase Order is linked to a Sales Order and shares a note where both Accounts may update. This note serves as a history of changes. 

Once the Order is finalized, the Customer Account confirms the Purchase Order. An invoice will automatically generate and appear in the Supplier Account, while a Bill will be generated for the Purchase Order in the Customer Account. All documents are synced, so there is no additional effort to make updates as the orders change, saving more time and eliminating mistakes.

{% content-ref url="/pages/ZOr5XAcoMTHNu1dmXZi4" %}
[Supplier Accepts Sales Order](/application-docs/purchase-orders/po-process-overview/supplier-accepts-sales-order.md)
{% endcontent-ref %}

{% content-ref url="/pages/NpwK3N4pgnL1l8HP7bVX" %}
[Customer Confirms PO](/application-docs/purchase-orders/po-process-overview/customer-confirms-po.md)
{% endcontent-ref %}

{% content-ref url="/pages/JLrUPcdmhYqZryeG9434" %}
[Supplier Processes Sales Order](/application-docs/purchase-orders/po-process-overview/supplier-processes-sales-order.md)
{% endcontent-ref %}

## PO Shipment

The Supplier Account processes and ships the Sales Order by entering shipped quantities. The Customer Accounts confirms that quantities have been received and marks invoice payments. 

{% content-ref url="/pages/RCZWLATTyIqRAOL0oCbC" %}
[Supplier Ships Sales Order](/application-docs/purchase-orders/po-process-overview/supplier-ships-sales-order.md)
{% endcontent-ref %}

{% content-ref url="/pages/rM96YDUMG5zJcPvjpnQs" %}
[Customer Receives PO](/application-docs/purchase-orders/po-process-overview/customer-receives-po.md)
{% endcontent-ref %}

{% content-ref url="/pages/mh0GAgfDcYQz1dJeWnuS" %}
[Customer Records a Bill Payment](/application-docs/purchase-orders/po-process-overview/customer-records-a-bill-payment.md)
{% endcontent-ref %}

{% content-ref url="/pages/8KXiUAtceMORysXzMa92" %}
[Supplier Verifies a Payment](/application-docs/purchase-orders/po-process-overview/supplier-verifies-a-payment.md)
{% endcontent-ref %}

#### Learn more about Purchase Orders:

{% content-ref url="/pages/jAgD3VAT18HbLQJXunYU" %}
[Purchase Orders](/application-docs/purchase-orders.md)
{% endcontent-ref %}

{% embed url="<https://apptiflo.com/>" %}


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.apptiflo.com/application-docs/purchase-orders/po-process-overview.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.